Approving and Rejecting Captures

Supervisors holding the capture.approve permission see an Approvals tab when they log in at pos.askbiz.co with their PIN.

The approvals queue lists all pending captures for the facility. Each entry shows:

• The photo attached to the capture
• The capture type (intake, output, wastage, or dispatch)
• The submitting staff member and their PIN
• The timestamp of submission
• Any notes the staff member entered

Pending captures are shown in chronological order. Supervisors should work through the queue regularly — ideally before the end of each shift.

To approve a capture:

1. Tap the capture entry in the queue to open the detail view

2. Review the photo and details

3. Tap Approve

The capture is immediately recorded in the audit trail with your supervisor ID and the approval timestamp. It becomes part of the formal production record. The status on the floor worker's dashboard updates to Approved.

Approvals are permanent — once approved, a capture cannot be deleted. It can be flagged for review by a manager, but the original record remains in the audit trail.

To reject a capture:

1. Tap the capture entry in the queue

2. Tap Reject

3. Enter a rejection reason — this field is mandatory

4. Tap Confirm Rejection

Common rejection reasons include: *photo unclear or missing*, *incorrect capture type selected*, *batch reference missing from notes*, or *duplicate submission*.

The rejection reason is recorded in the audit trail alongside your supervisor ID and timestamp. The floor worker is notified of the rejection and can see your reason. They should resubmit with the issue corrected.

Managers can override a rejection and approve a previously rejected capture from the admin panel Audit tab if needed.