Configuring Stock-Level Monitoring Alerts

Stock-level alerts work through the Alerts system and offer more flexibility than the basic low-stock thresholds in Inventory. You can set alerts based on days of stock remaining (not just unit count), alert at multiple levels (warning at 14 days, critical at 7 days), and route different alert levels to different people — the warehouse gets the first warning, the purchasing manager gets the critical alert.

Go to Alerts > New Rule. Select Stock Level as the metric. Choose a specific product, category, or All Products. Set the condition — for example Stock Days Below 14. Add the notification channel. You can create a chain: one alert at 14 days (email to warehouse), another at 7 days (WhatsApp to purchasing), and another at 3 days (push notification to owner).

Stock days estimates how many days of inventory you have remaining based on your average daily sales rate. AskBiz calculates this automatically from your sales data. A product with 100 units in stock and an average of 5 sales per day has 20 stock days. This is more useful than raw unit count because it accounts for sales velocity.